Who do I contact regarding Study Leave?

SpRs and Public Health Specialty Registrars contact This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it. , telephone 0151 285 4796.

All other grades contact your host trust.

Who is responsible for sending the approval letter?

Mersey Deanery is responsible for sending the approval letters for the SpRs and Public Health Specialty Registrars.

All Specialist Trainees (STs) please refer to your host trust for approval letters.

What is my study leave entitlement?

Trainees are entitled to 30 days study leave to undertake the following:

• attend courses and conferences
• research
• examinations
• visiting other departments.

However this does vary depending on your specialty, due to either one or half day per week allocated for regional training days or research days leaving a reduced amount of study leave days for attendance at courses/conferences.

How to apply for study leave

Public Health Specialty Registrars

Download the Study Leave Application form from the School of Public Health website. It is important to obtain the signature of your Educational Supervisor.

Send the form to:

Study Leave Coordinator (Public Health)
Mersey Deanery
Regatta Place
Brunswick Business Park
Summers Road
Liverpool
L3 4BL

GPSTs

To apply for study Leave, please download the Study leave application form and post or fax to:

Mersey Deanery GP School Office
Regatta Place
Brunswick Business Park
Summers Road
Liverpool
L3 4BL

Fax: 0151 285 4466

SpR, CTs, STs and All other grades

Trainees apply to the Postgraduate Clinical Tutor at their Trust on the study leave form.

It is important to obtain the signature of your supervising consultant and give at least six weeks notice - a retrospective application may not be accepted.

Please include a clear estimate of any costs and a programme for courses or conferences, if available.

Once approved by the Postgraduate Clinical Tutor, the form is sent on to the Deanery, where study leave is recorded. You will receive an approval letter.

If you do not receive an approval letter contact your Trust Postgraduate Centre.

How to apply for refund of expenses

Public Health Trainees

The claim form for expenses, including any receipts, and together with a copy of the Deanery approval letter should be sent to:

Jacqueline Mannheim
Assistant School Administrator
Mersey Deanery
Regatta Place
Summers Road
Brunswick Business Park
Liverpool
L3 4BL

GPSTs

To claim expenses for courses, please complete the travel expenses / course claim form and post or fax to

Mersey Deanery GP School Office
Regatta Place
Brunswick Business Park
Summers Road
Liverpool.
L3 4BL

Fax: 0151 285 4466

SpR, CTs and STs

The claim form for expenses, including any receipts and copy of the Deanery approval letter should be sent to:

Expenses Team
Pay & Staff Services
Lower Ground 1
Nightingale House
Whiston Hospital
Prescot
L35 5DR

Enquiries about payment of claims for SpR, CTs and STs should be made to This email address is being protected from spambots. You need JavaScript enabled to view it.

Your claim will not be reimbursed unless a copy of the Deanery approval letter is attached.

All other grades

The claim form for expenses, including any receipts, and together with a copy of the Deanery approval letter is sent to your Postgraduate Clinical Tutor for signature. It is then sent directly to the Payroll Office at your Lead Employing Trust, which processes claims.

Enquiries about claims should be made to your Lead Employing Trust .

Your claim will not be reimbursed unless a copy of the Deanery approval letter is attached.

Expenses rates

The Payroll Office comply with the Whitley Council regulations on reclaimable study leave expenses which are:

• Travel
  Travel 24p per mile (public transport rate) for travel by car
  Actual cost of public transport (with receipts) to a maximum of £240 - subject to review
  
  
• Accommodation
  Maximum of £55 per night (with receipts)
  
  
• Non-commercial Accommodation: (staying with friends/relatives or in a caravan)
  Maximum of £25 per night (no further subsistence to be claimed)
  
  
• Subsistence:
  Maximum of £20 per 24 hours (with receipts)

Expenses and application forms

Public Health Specialty Registrars

Study Leave Application Form

Expenses claim form

GPSTs

Study leave application form

Travel expenses / course claim form

SpR, CTs and STs

Study Leave Application Form

Expenses claim form

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