Assessment for Pathology Trainees

All Trainees

Please ensure you read all of this page

This guidance is for ST Trainees in Chemical Pathology / Metabolic Medicine, Histopathology (inc Forensic Pathology, Paediatric Pathology and Neuropathology) and Medical Microbiology.

Prior to Portfolio Review
Portfolio Review
ARCP Panel

The next Portfolio Reviews are taking place on:

Chemical Pathology / Metabolic Medicine 26th May 2015
Forensic Pathology November 2015
Histopathology 11th June 2015
Medical Microbiology 8th June 2015
Neuropathology November 2015

Who to contact

Health Education North West (HENW) Mersey contact for Psychiatry is This email address is being protected from spambots. You need JavaScript enabled to view it. , telephone number 0151 285 4760.

Less Than Full Time Trainees

The GMC requires Deaneries to provide evidence that all trainees are seen at least once a year.

Interim Portfolio Reviews are required for trainees who are due for an annual Portfolio Review but are unable to progress to the next level of training due to working less than full time (LTFT).

The Portfolio Review Panel will review a submitted portfolio and give a provisional outcome for the trainees experience to date. A full ARCP Outcome can only be given when the annual progression Portfolio Review takes place.

Final Year Trainees

All trainees reaching their CCT date are required to attend a Face to Face ARCP to sign off their Postgraduate Training.

Prior to the Portfolio Review

All evidence uploaded needs to be approved prior to the Portfolio Review in order for the panel view.

All trainees need to register with the Royal College of Pathologists to gain access to the Learning Environment for Pathology Trainees (LEPT) System.

HENW Mersey will give trainees at least six weeks notice of the date by which the necessary documentation is required so that trainees can obtain structured reports from their educational supervisors.

All trainees should be receiving weekly educational supervision from their supervisor who will also complete an induction review/PDP, and later a midpoint review, to be uploaded onto the trainees’ online portfolio.

You need to be regularly updating your portfolio with evidence of training, learning and experience with the inclusion of personal reflection.

You need to ensure that you have covered all parts of the curriculum relevant to your stage of training, so that you can present your portfolio at your ARCP. Your Clinical and Educational Supervisors can provide guidance.

If you have any questions regarding your Portfolio Review, please contact your Programme Director.


Trainees do not need to attend.

1. Upon the LEPT System, enter your ARCP Period:

  • For full time trainees this will be a full rotation year, i.e. 06/08/14 – 04/08/15
  • For trainees who are LTFT, out of synch, or have returned from a long period of leave please contact Natalie Dawson who will confirm your ARCP Period.

Please note your ARCP Record upon the LEPT will close 7 days prior to the end of your entered ARCP Period. You will be unable enter any evidence after this date.

2. Download the ARCP Documentation for completion and upload onto the LEPT as advised:

Chemical Pathology / Metabolic Medicine
Medical Microbiology

3. Ensure you read the LEPT Guidance and Guide to Workplace-Based Assessments (WPBA).


Trainees need to attend.

The Face to Face ARCP will take place on 16th July 2015.

Decision Aids: HENW Mersey decision aid

If following the E-Portfolio Review the panel note any trainees that are not at the required standard of training, they will be invited to attend the ARCP, also, failure to produce timely, adequate evidence for the E-Portfolio Review will result in an incomplete outcome (Outcome 5) and will require the trainee to explain to the ARCP panel in writing the reasons for the deficiencies in the documentation.

The ARCP panel consists of:
• The Dean or representatives (ie, Associate, Deputy)
• Training Programme Director and/or Head of School
• Lay member
• External representation from within the Specialty.
• If academic trainee (ACF, ACL,) 2 academic representatives must be in attendance.

Plus one from the list below:
• Chair of specialty Training Committee,
• College/faculty rep (e.g. from the Specialty SAC)
• Education supervisor

The ARCP panel will also review 10% of the E-Portfolio/Documentation Review recommendations for satisfactory outcomes.

Once the 10% has been confirmed as satisfactory, all the ARCP Certificates are produced via the e-portfolio.

ARCP Outcomes

Satisfactory Progress
1 Achieving progress and competences at the expected rate
Unsatisfactory or Insufficient Evidence
2 Development of specific competences required – additional training time not required
3 Inadequate progress by the trainee – additional training time required
4 Released from training programme with or without specified competences
5 Incomplete evidence presented – additional training time may be required
Recommendation for Completion of Training
6 Gained all required competences
Outcomes for Trainees Out Of Programme or Not In Run-Through Training
7.1 Satisfactory progress in or completion of the LAT / FTSTA placement.
7.2 Development of Specific Competences Required – additional training time not required LAT / FTSTA placement
7.3 Inadequate progress by the trainee – additional training time required LAT / FTSTA placement
7.4 Incomplete Evidence Presented - LAT / FTSTA placement.
8 Out of programme; OOPE (Experience), OOPR (Research), OOPC (Career Break)
Note: OOPT must have an annual review and would therefore be reviewed under Outcomes 1-5
9 Top-up training

ARCP Outcome Appeal

Trainees have the right to review and appeal against unsatisfactory outcomes awarded at ARCP. This is covered in The Gold Guide.

Last Updated on Friday, 24 April 2015 15:23


We use cookies to improve our website and your experience when using it. Cookies used for the essential operation of the site have already been set. To find out more about the cookies we use and how to delete them, see our privacy policy.

I accept cookies from this site.

EU Cookie Directive Module Information